Labeling and trademark policy
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| www.utz.org
7 4. The Approval Process Approval process for on-pack use of coffee, cocoa and tea (including rooibos) products 4.1 An approval process must take place before the UTZ label can be used on-pack. Please note that the brand owner – or retailer in case of a private label – must be a registered member of the UTZ program. The supplier (roaster, manufacturer or blender) must be a registered certified member 2 of the UTZ program. Members must use the ‘Good Inside Portal’ (GIP - www.goodinsideportal.org , the online traceability system) to administer certified product 3 transactions. 4.2 Each labeling approval is granted for 365 days, starting from the estimated launch date entered into the Labeling Approval Request form in the GIP. If the product is still on the shelves after a year, the brand owner is required to extend the approval in the GIP. The validity will be extended by 365 days from the date the extension is given. If the SKU is no longer being sold, the brand owner indicates this by taking it ‘off market’ in the GIP. 4.3 The brand owner consults the Labeling and Trademark Policy, proposes the wording of the claim and gets permission from UTZ to use it, and communicates this to all relevant suppliers and internal actors. 4.4 Prior to production, the brand owner or, by mutual agreement, the supplier, must submit any packaging designs to UTZ via the online labeling approval system in the GIP. Please refer to Appendix II for more information and a Quick Start Guide. Once the design has been approved by UTZ, an official approval letter with a validity of 365 days will be available to download from the brand owner’s and the supplier’s account in the Good Inside Portal. This letter is required for the supplier audit. 4.5 UTZ must approve all new packaging. Redesigns that affect the UTZ labeling logo or the text claim must be approved first. 4.6 UTZ will respond within 5 working days after the packaging designs have been submitted. Please note: the first response may be a change request (the status of your approval request in the online system will be ‘denied’). You can only start printing after your packaging has been approved by UTZ. 4.7 Procedure if labeling approval is requested for private label products: the retailer and the supplier have a contract concerning the delivery of UTZ certified products. The retailer must check the certification status of his suppliers in order to ensure contract clauses are met. The supplier is responsible for organizing a Chain of Custody audit within the stipulated timeframe and communicates with UTZ on this level. 2 Roasters need to be Chain of Custody certified. For further information, please consult the corresponding Chain of Custody document. 3 For cocoa only members who purchase/handle pure cocoa products. |