Exchange of Letters Grant Agreement Sample



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Stronger communities programme Exchange of letters grant agreement PDF

Accept the Grant 
Agreement 
An authorised 
representative must 
accept the grant 
agreement in the grant 
portal.
(within 30 days)
2
 
Complete your 
project 
In line with this 
agreement. 
3
 
 
Submit your
End of Project 
Report
via the grant portal.
 
To accept this offer, a representative authorised to enter into an agreement on behalf of your 
organisation must accept the grant Agreement on the portal. Accepting the Agreement on the 
portal is equivalent to signing a grant agreement. We may withdraw the offer if you do not accept 
the Agreement by  which is 30 days from the date we notified you that you 
were successful. 
If you are not authorised to enter into a grant agreement on behalf of your organisation, you will 
need to identify a representative who is.
The Agreement takes effect from the date we acknowledge receipt of your acceptance of this 
Agreement. 
You must undertake the project in line with this Agreement. You must only spend the grant on 
eligible activities to undertake the project. 
If you spend any amount of the grant on activities not identified in the project, or if you have a grant 
amount unspent at the project end date, you will need to repay those amounts to the 
Commonwealth. 
You must submit the reports set out in the reporting table of the grant schedule (attachment A) by 
the due dates. You may be required to provide evidence of the grant expenditure. You can find a 
sample of the report requirements at attachment C. 
We may, at our absolute discretion, unilaterally extend the project end date, the final report due 
date and the agreement end date, by notice where we consider it appropriate to enable you to 
complete your project. The extension will take effect from your receipt of the notice. For the 
avoidance of doubt such notification will act to vary the agreement despite clause 15.2 of the grant 
terms and conditions 
You must ensure that anyone who has direct, unsupervised contact with children as part of your 
project under this Agreement has undertaken and passed a working with children check, if required 
under relevant state or territory legislation. You are also responsible for assessing the suitability of 
the people you engage as part of your project to ensure children are kept safe. 
You must provide us with a statement of compliance with working with children legislation if 
requested. 
If you make a public statement, publish any material or erect any signage in relation to your project 
you must acknowledge the funding you received from this grant. You must use any form of 
acknowledgment the Commonwealth reasonably specifies. You must notify us about events 
relating to the project and provide an opportunity for the Minister or their representative to attend. 


Stronger Communities Programme Round 6 
Exchange of Letters Grant Agreement Sample 
December 2020 
3 of 8 
If you erect signage in relation to the project, the signage must contain an acknowledgement of the 
grant. 

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