Section 1: Summary and Background project summary


Along with the proposal narrative, you must also prepare a project budget



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Proposal-Guidelines

Along with the proposal narrative, you must also prepare a project budget. The budget is the financial description of the proposed project and should relate directly to the description of project activities in the narrative proposal. Use the budget template provided on the website.
Tips for Writing a Proposal Narrative and Budget
OBJECTIVES: What are acceptable Project Objectives?

Project objectives should be limited in scope and time, and identify specifically what will be achieved with the funds requested for the project. Be sure to distinguish objectives from activities. For example, “to hold a workshop” is a proposed activity, not an objective. 


Objectives should be measurable, and therefore capable of being evaluated. An objective such as “to enhance the growth of democracy in the country” is too broad and not measurable.


Here are some examples of well-stated objectives for different projects: 





  • To strengthen the organizational capabilities of local civic groups.

  • To foster the development of a legal framework for a free press in (specify country).



EVALUATION PLAN:


What are acceptable Evaluation Plan criteria?

The project’s Evaluation Plan should describe how progress toward the Project Objectives will be measured. The plan should state what types of evidence, changes or results would indicate that project objectives have been achieved.


Remember that the implementation of planned activities does not demonstrate the success of the project. For example, “All five workshops for youth will take place” does not constitute an evaluation point because it describes an activity.


More relevant evaluation measures would include observing whether participants made concrete plans during the workshop; what activities participants carried out after the workshop, making use of the knowledge, skills, or alliances formed as a result of the workshop; and participants’ perception of the workshop’s value to their work (especially when there are objective measures of demand, such as receiving numerous requests for additional or follow-up trainings).


Some examples of acceptable Evaluation Plan criteria include:


Objective: To strengthen the organizational capacity of local civic groups.





  • If each participating group is able to launch at least one new activity, reduce staff or volunteer turn over, increase fundraising income, or achieve at least one other organizational goal, these changes will indicate that the participating groups have become stronger and the workshop will have made reasonable progress toward the objective. In order to measure progress, the [applicant organization] will collect information on each participating group’s existing activity levels or management problems both before the workshops series and again four months afterwards, and will compare the results.




  • In addition, groups’ self-perception of areas of improvement will also provide evidence of progress. Before the workshop series begins, and again four months after it ends, participating groups will fill out a brief questionnaire on the group’s strengths and weaknesses in the five areas of training (financial management, strategic planning, personnel management, project management, and external communications).

Objective: To encourage the development of a legal framework for a free press in (specify country).





  • The key measure of success will be passage of new media legislation endorsed by independent journalists’ associations and human-rights groups, and, following that, at least three test cases in the courts affirming press freedom. Even if all of these developments do not occur within the next year, some progress would be evident if, as a result of the project activities, additional influential groups and individuals endorse the necessary changes and/or court outcomes, especially political parties and candidates, academic experts, civil society organizations, judicial officials, lawyers’ groups, and media outlets.



  • The project staff will also assess media coverage of the project activities and comments on the topic made by ordinary citizens, including in Internet forums, to determine whether the project stimulated additional public awareness and support for strengthening the legal framework.



PROPOSAL BUDGET


What are allowable budget items for a funded project?


NOTE: Not all budgets will contain entries under each of the categories listed below. Please only use those categories that relate to expected costs of the activities described in the Proposal Narrative.



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